Student Responsibilities

1) Students must be officially accepted into a degree-seeking program at EC and make satisfactory academic progress toward that degree objective.
2) Students must report any additional resources and / or changes. Such changes include, but are not limited to, additional financial resources such as veteran’s educational benefits; scholarships; fee waivers; vocational rehabilitation payments; or changes in enrollment, housing plans and / or residency.
3) Students must be enrolled in and earn the minimum number of credit hours required by their enrollment / funding status each semester.
4) Students must maintain “satisfactory academic progress” as defined for all applicants and recipients of aid.
5) Students must maintain an email address and use their email address to receive important financial aid notifications and information.
6) Students must immediately report any change of address to the registrar’s office.
7) Students must notify the financial aid office in writing if they will not be attending. This may happen concurrently as the students notify the Vice President of Student Development’s office.
8) Students must officially withdraw if they must leave EC for any reason. Contact the registrar’s office for additional information.
9) Student loan borrowers who are graduating, withdrawing from EC and not transferring to another college, or dropping below half time must participate in exit counseling.
10) Students must read the EC Financial Aid Guide and all other financial aid and scholarship information that they may receive. Advisors are available to assist those with have questions or do not understand what is required.
11) Students must meet all published deadlines.
12) Students should come to campus with enough funds to pay for books / supplies, incidentals and initial living expenses.

What students can expect from student financial aid, employment and scholarship services:

1) Students may request an appointment with a financial aid advisor to discuss any questions or concerns regarding financial aid.
2) Students who have unusual circumstances that they feel may impact their ability to contribute may contact their financial aid advisor for further information. Unusual circumstances could include loss of a benefit or non-taxable income, separation/divorce, death of a parent or spouse, or economic hardship such as elementary or secondary school tuition for children, major medical or dental expenses not covered by insurance or natural disaster. Documentation is required.
3) If an independent student or parent(s) of a dependent student have a substantial reduction in taxable income/benefits, the student may contact the financial aid office regarding the reevaluation process.
4) Students will be notified by mail about their eligibility and if changes are made to your EC Scholarship Package during the year.
5) Students may reduce the amount or decline any program on the proposed EC Scholarship Package.
6) Students should speak with staff to review the options and consequences of dropping credits or withdrawing from EC prior to making a final decision.
7) Students can expect to be treated courteously and with civility; the staff expects the same in return.
8) All information is held in confidence. The Family Education Right to Privacy Act (FERPA) restricts EC’s financial aid office from releasing confidential information to anyone without proper identification and only to the student or the parent of record of a dependent student.
9) Students can generally expect phone calls to be returned within one business day. However, delays should be expected during peak processing periods.

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